Five things you didn’t know about POPI Act compliance
POPI Act compliance – three words causing an uproar within the industry. Event planners believe a myriad of data so as to try to to their job properly – but adhering to POPI Act compliance is about to vary the way we collect, store and manage this data. If you haven’t put protocols in situ to make sure that you’re abiding by the law, here’s why can’t afford to show a blind eye:
1. POPI Act compliance affects the way you store and collect all guest data
From guest lists to emails to RFPs – all content that contains the private information of clients and guests must suits the wants of the Act. Implemented so as to guard the privacy of people , the onus is on event companies to form sure that they’re doing the simplest they will to secure any and every one of the private details they’re aware about .
2. Protecting your clients’ information involves much more than keeping guest lists secure
What many of us don’t realise is that POPI Act compliance requires daily actions on the a part of anyone who is aware about personal information. This includes data contained in job applications, electronic message , employee details and guest profiles. POPI Act compliance isn’t just a once off – you would like to approach all content that contains private information with care.
3. All content management systems – including laptops, intranets and software must be password protected
Leaving your laptop open while you begin for lunch may result in much more dire consequences than someone changing your Facebook status. confirm that you’re doing everything in your power to secure private information. This includes: all contact details, demographic information, employment and medical record , education, criminal records, private correspondence and importantly any personal opinions about the person in question.
4. POPI Act compliance requires that you simply notify the individual in question about any processing of their personal details
One of the Act’s stipulations is that besides ensuring the integrity and safety of private information, companies are required to notify the individuals (known because the ‘data subject’) in question on what data they need on file then their intended use of the knowledge . Importantly – and what many of us don’t know – is that it’s also their responsibility to speak the very fact that they need securely stored this information, verify whether this data was given voluntarily then ask the topic how long they’re ready to keep it for.
5. POPI Act compliance relies on the utilization of software which will securely store data
All of your efforts to suits the Act are going to be vainly if you’re not making use of event management software that’s also POPI Act compliant. Claiming ignorance is moot within the eyes of the law, which suggests that you simply got to make sure that programs you employ are following POPI protocol. The protection of private information will only become more and more important – to your guests and clients alike – which is why you would like to be ready to demonstrate that you’re adhering to POPI requirements. Failing to try to to so has severe ramifications, and besides possible jail time or a hefty fine, it’ll cost you your clients and reputation too.
Event compliance entails a mess of considerations. Download our Event Compliance Checklist to form sure your events are on the proper side of the law.